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EBC Awards Programs

last updated: 9/1/2020  

Event Qualification

For a given event to qualify for event leader and mileage credit: 

  • The event must be listed on the website Event Calendar for a minimum of:
    • 12 hours prior to the start of AM rides (events starting between midnight and noon), or;
    •   6 hours prior to the start of PM rides (events starting between noon and midnight).
  • The event must have at least 2 participants, and at least one must be a club member.
  • When 2 or more people are listed as event leaders for the same event, only the first name listed will get credit for leading that event. (Note:  One listing of "Member Meetup" on the calendar may have unlimited groups, but only one Ride Leader per group gets credit for each ride or hike, etc.)
  • No miles submitted for any individual may exceed those of the Ride Leader, except for invitational rides or training rides.
  • Participant mileage for events:  It is up to the Ride Leader and furthermore, ultimately, up to the club Ride Captain to settle any disputes on miles gained on a ride. Additionally, the Ride leader is not responsible, nor required, to give participants any mileage whatsoever that occurred outside of the EBC portion of the event in question.
  • If the Ride Leader is unable to complete the ride, due to illness or some other reason, another member can be designated Ride Leader to ensure that riders get full credit for the miles ridden.

Invitational rides qualify for mileage credit under the following criteria:

  • A Ride Leader creates an calendar event for the ride stating that they will be collecting participant's mileage for the ride.  The event title should say something like "up to xxx mi. @ varied pace".
  • If the invitational ride is occurring 200 or more miles away from Elmhurst, the listing must be posted 14 days in advance. For closer rides, the Ride Leader must adhere to the standard minimum notice period.
  • Members receiving mileage credit for an invitational ride must notify the Ride Leader of the miles count that they achieved. This can be in-person, or via phone text, or by other communication mechanisms.
  • Member Miles on an invitational ride may exceed the miles achieved by the Ride Leader.
  • The VP/Ride Captain has final authority over what qualifies as an invitational ride under these rules.

Training rides on which riders do not stay together will be still eligible for EBC mileage credit if the following criteria are met:

  • Everyone rides the same closed-loop course.
  • All such rides must be posted per our usual guidelines, and require an Activity Sheet and Ride Leader.

Ride Leader Jerseys

For Event Leader Awards:

  • Each member who leads 30 or more qualified* (* see above) events over a 3-year period is eligible to receive a Leader's Jersey from the club.
  • A club member who has led a minimum of 25 qualified* events in just 1-year, may purchase a Leader's Jersey.

Special Patch Mileage Awards

  • A single patch is awarded to club members who complete at least one ride in each of four mileage ranges: 25-49, 50-61, 62-99, & 100+ miles in one year. Each ride must be a qualified* (see above) on the ride calendar to be eligible for credit towards a patch. 
  • A 200 mile patch will be awarded to club members who complete an qualified* 200 mile, one-day ride.

Total Mileage Awards

  • Mileage credit for club events comes from the Sign-In Sheet that is submitted by the Ride Leader to the Member Miles Coordinator.
  • A certificate of achievement showing total recorded club miles will be presented to each member who has 500 or more club miles for the year.
  • Members who accumulate 1000 club miles or more will qualify to receive an award to be determined by the EBC Board.

Total Mileage New Member

  • A gift certificate from a local bicycle shop will be awarded to the new club member that rides the most club miles for the year.

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